Privacy Policy

At CIS we are committed to protecting your personal information and handling it with utmost care. Our Privacy Policy explains the types of data we collect, how we use it, and the measures we take to keep it secure. It also details your rights regarding your data, including how to access, update, or delete your personal information.

Introduction to Our Privacy Policy

We encourage you to review our Privacy Policy thoroughly to understand how we safeguard your privacy. If you have any questions or concerns, feel free to reach out to us at any time using the contact details provided. Thank you for entrusting us with your information and for choosing CIS for your immigration needs.

Introduction

Welcome to CIS B.V. (“CIS,” “we,” “us,” or “our”). We value your privacy and are committed to safeguarding your personal data. This Privacy Policy explains what personal data we collect, how we use it, and the rights you have regarding your information.

Who We Are

CIS is located at Minervum 7166 in Breda, NL and is registered with the Chamber of Commerce (Kamer van Koophandel) under number 96314249. We provide services in the field of immigration procedures, including applying for residence permits for international employees.

What Data We Collect

Depending on the services we provide, we may collect and process the following categories of personal data:

  •    Identity information: such as name, date of birth, nationality, passport details.
  •    Contact information: such as email address, telephone number, postal address.
  •    Company information: such as your employer’s name, address, and your position or role.
  •    Identification and Official Documents: copies of passports, visas, residence permits, or other legal documents required for immigration procedures.
  •    Financial Information: bank or payment details (if necessary for invoicing)
  • Correspondence: e-mails, messages, or other forms of communication with or about you.

How We Use Your Data

We process your personal data for the following purposes:

  •     Service Provision: to carry out immigration procedures for you or your employees, such as submitting residence permit applications.
  •     Communication: to keep you informed about ongoing applications, changes in legislation, and other relevant updates.
  •     Billing and Administration: to process payments and maintain our business records.
  •     Legal Obligations: to comply with applicable laws and regulations and fulfill requests from government authorities (e.g., IND, UWV)

Legal Bases for Processing

We only process personal data when we have a valid legal basis, such as:

  •     Consent: where you have explicitly given us permission to process certain data.
  •     Performance of a Contract: when processing is necessary for the delivery of our services.
  •     Legal Obligation: if we are required by law to process certain information.
  •     Legitimate Interest: for example, to prevent fraud, improve our business operations, or handle legal claims.

With Whom We Share Your Data

We only share your personal data with third parties when necessary to provide our services or when we are legally obliged to do so. These parties may include:

  •     Government Authorities: such as the Immigration and Naturalisation Service (IND), UWV, Ministry of SZW, or Tax Authorities.
  •     Service Providers and Suppliers: performing certain tasks on our behalf (e.g., IT providers, legal advisors)
  •     Business Partners: when necessary for service provision or handling your application.

We ensure appropriate agreements are in place with these parties to protect your data.

How We Protect Your Data

We take appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or theft. This includes encrypted data storage, secure connections (SSL), and restricted access for our employees.

How Long We Retain Your Data

We do not retain your personal data longer than necessary for the purposes for which it was collected, or as required by law. The exact retention period may vary depending on the nature of the data and applicable legal obligations.

Your Rights

You have various rights concerning your personal data, including:

  •     Right of Access: to ask what data we process about you.
  •     Right to Rectification: to correct inaccurate or incomplete data.
  •     Right to Erasure (“Right to be Forgotten”): to request deletion of your data if it is no longer needed or if there is no legal basis for processing.
  •     Right to Restrict Processing: to limit processing in certain circumstances.
  •     Right to Data Portability: to request a copy of your data in a structured, commonly used, and machine-readable format.
  •     Right to Object: to object to processing based on legitimate interests.

For questions or requests regarding your rights, please contact us using the details provided at the end of this Privacy Policy.

Cookies and Similar Technologies

Our website may use cookies or similar technologies to improve user experience and performance. Please refer to our Cookie Policy for more information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time, for example, due to changes in our operations or applicable laws. The most recent version will always be available on our website.

Contact

If you have any questions or comments about this Privacy Policy or our data processing activities, please contact us at info@cis-bv.com.

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